Based on FilePro Version 16.1 - Copyright 2013-2016
Process Trust Transfers
Use this option if you would like to automatically process Trust transfer amounts on Debtor invoices.
When creating your invoice it is important to make sure the Trust Transfer field is filled out.
You will need to finalise the invoice for this feature to work. Navigate to the Invoice Manager and finalise your invoices.
Enter the date range of the selected invoices and finalise.
Once invoices are finalised, stay in the Debtor Invoice Manager. Select only finalised invoices. Tag the relevant invoices and Click on Process Trust Transfer.
Enter the appropriate information in the screen below. Select the Trust Bank account you will be using, whether it is Transfer, EFT or cheque.
Select the General Bank account the money will be transferred to and relevant receipt payment type. These settings can be saved for future transfers.
The Line descriptions will automatically prefill; these can be changed.
Before you Process, you will need to click on the Preview button.
The Preview Report will list all the invoices selected and also highlight any that cannot be processed. There are some restrictions on what is able to be processed.
The exclusions are:
Trust Transfer amount is $0
Invoice is partially paid
Invoice is not finalised
Invoice is an estimate
Invoice is reversed
Trust transfer amount is higher than the total Debtor balance
Trust transfer amount is higher than the cleared trust balance (which takes Protected Trust into account)
The Process button will now become available if at least one invoice was eligible to be processed.
Clicking the process button will:
Generate a withdrawal from the selected Trust bank account with one line per invoice selected
Create a matching receipt in the General bank account with allocations to outstanding invoices (please note if a file has more than one outstanding invoice, the process will allocate funds to the oldest invoice(s) first
The trust and general records will open up on the screen
The Processed trust transfer report will also open. This will show all invoices monies have been allocated to.
This report can be printed at any time from the Debtor Menu: Debtor>Reports>Processed Trust Transfer.
